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SPAG Board of Directors Executive Meeting

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SOUTH PLAINS ASSOCIATION OF GOVERNMENTS AGENDA

COMBINED

EXECUTIVE COMMITTEE MEETING

BOARD OF DIRECTOR’S MEETING

TELECONFERENCE

TUESDAY, AUGUST 11, 2020

9:30 A.M.

Notice is hereby given that the regular meeting for the Board of Directors of the South Plains Association of Governments (SPAG) is called for 09:30 A.M. on Tuesday, August 11, 2020. The meeting will be held via telephone/video teleconference. The Board of Directors agenda is posted online at www.spag.org under the Calendar of Events (August 2020). You may email any public comments prior to the meeting to Belinda Solis at bsolis@spag.org. Comments received by 5:00 P.M. on Monday, August 10, 2020 will be read into the meeting record.

The following are instructions on how to access the teleconference meeting via telephone:

To join meeting you can dial-in using your telephone

Phone #: 1-346-248-7799 

Meeting ID:  821-8796-6143

Password: 890619

Persons joining the meeting by telephone will be invited to provide public comment and are requested to limit their comment to three minutes.

CALL TO ORDER

ROLL CALL

PRAYER

1. (No Enclosure)

     Receive Public Comments (See Public Comment Procedures below – limited to three

     minutes per speaker).

2. (Enclosure A)

     Consider approval of the minutes and ratification of the actions taken at the July 14, 2020

     meeting.

3. (Enclosure B)

     Consider acceptance of the financial report for the month of June 2020.

4. (No Enclosure)

     Hold an Executive Session in accordance with V.T.C.A. Government Code according to

     Section 551.074 Deliberations regarding Personnel Matters:

  1. COVID-19 Employee Supplemental Payment

5. (No Enclosure)

     Consider authorizing a COVID-19 SPAG Employee Supplemental Payment.

6. (Enclosure C)

     Consider election of SPAG Officers for FY 2020 – 2021

7. (Enclosure D)

     Consider recommending approval of the FY 2020 – 2021 Financial Plan to the SPAG

     General Assembly.

8. (Enclosure E)

     Consider approval of the FY 2020 – 2021 Salary Schedule

9. (Enclosure F)

     Consider approval of Interlocal Agreements with the City of Tahoka, City of O’Donnell,

     and City of Idalou to write and submit 2020 Downtown Revitalization/Main Street

     program grants to the Texas Department of Agriculture (TDA).

10. (Enclosure G)

      Consider authorizing the purchase of website upgrades to The Caprock 504 and SPAG

      Strategies websites to support COVID-SPEDD activities, SPAG COVID-19 RLF and 

     Caprock BFC loan program.

11. (Enclosure H)

       Consider resolution authorizing an Interlocal Agreement in the amount of $10,000

       with the Texas Department of Transportation (TxDOT) to provide technical assistance

       to cities and counties in the TxDOT-Lubbock District regarding rural transportation

       planning through the South Plains Rural Planning Organization (RPO) for FY’ 2021.

12. (Enclosure I)

       Consider authorizing the purchase of 15 laptop computers (including Microsoft

       licensing, configuration, and installation) from CTSI in order to facilitate continuity of

       operations.

13. (Enclosure J)

      Consider approval authorizing the purchase of technology upgrades including

      replacement of the existing server, existing backup server, all ‘End of Support’

      switches, existing firewall and configuration to support continuity of operations and 

      the ability to work remotely.   

14.  (No Enclosure)

       Consider approval authorizing the Executive Director and the Director of Finance

       to pay down the Texas County and District Retirement System (TCDRS) Unfunded

       Liability not to exceed $100,000.

15.  (No Enclosure)

       Consider designating SPAG–RLF as match to EDA COVID-19 RLF Grants.

16. (No Enclosure)

       Consider Committee Appointments.    

       Caprock Business Finance Corporation Membership:

       Willis McCutcheon, Hale County, nominated by Wendell Dunlap

       Mike Braddock, Lynn County, nominated by John Baker

       Mike Fox, Hale County, nominated by Wendell Dunlap

       Paul Dannevik, Lubbock County, nominated by Jeff Griffith

       Greg Garland, Lubbock County, nominated by Jeff Griffith

       Shari Flynn, Lubbock County, nominated by Jeff Griffith

       Kevin German, Lubbock County, nominated by Jeff Griffith

17. Staff Reports

  • 53rd SPAG General Assembly Meeting – Wednesday, September 9, 2020 – Tim Pierce
  • Introduce newest SPAG Team Member – Chelsey Baldivia


18. Adjourn

Public Comment Procedures: Citizens may address the Executive Committee/Board concerning any issue posted on the agenda for the meeting. All Public Comments shall be subject to the following:

  1. All individuals desiring to make a public comment should identify himself/herself before providing his/her public comment.
  2. All public comments shall be made in relation to the posted agenda item;
  3. Each speaker will receive three minutes and no portion of a speaker’s allotted time may be given (assigned, relinquished, or donated) to another speaker.  Any member of the public that requires the assistance of a translator will have six minutes to speak;
  4. Each speaker will only be allowed to speak once to the Executive Committee and once to the Board;
  5. The Board President shall follow the order of persons wishing to speak as listed on the sign-up sheet; and
  6. The Board President, with the consent of the Board, may add additional procedures or limitations and may alter these procedures depending on the circumstances in order to facilitate the orderly conduct of Board business at the meeting.

Executive Session Disclosure Statement:  The Board of Directors reserves the right to adjourn into executive session at any time during the course of the meeting to discuss any item listed on this agenda as authPorized by Chapter 551 of the Texas Government Code, including but not necessarily limited to §551.071 (Consultation with Attorney), §551.072 (Deliberations regarding Real Property), §551.073 (Deliberations regarding Gifts and Donations), §551.074 (Personnel Matters), §551.076 (Deliberations regarding Security Devices).’

Individuals with Disabilities/Special Needs:  If you plan to attend this public meeting and you have a disability or special need that requires special arrangements at the meeting, please contact the SPAG offices at (806) 762-8721 at least 48 hours before the scheduled meeting in order for reasonable accommodations to be arranged.

September 8, 2020 @ 9:30 am 10:00 am

1323 58th Street
Lubbock, TX 79412 United States